Charity Bylaws and Minute Book

A Manual to Board Meeting Minutes

Board meeting minutes serve as a crucial record of an organization's governance practices, documenting who attended, what was discussed, and what decisions were made. They not only provide a reference for future discussions but also serve as a tangible record of the board secretary's work.

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Comprehensive Guide to Effective Record Keeping for Charity

A robust record-keeping system is not just a regulatory obligation; it's a fundamental aspect of running a responsible and transparent charitable organization. By adhering to these guidelines, your charity can ensure compliance, maintain accountability, and build trust with stakeholders. For additio

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What is a Governing Document, and Why Does Your Organization Need One?

Discover the pivotal role of governing documents in organizational management. This blog post explores the essence of these legal bedrocks, shedding light on how they define an organization's identity, purpose, structure, and internal procedures. Dive into the key elements and types of governing doc

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Which governing document is essential for your organization's registration application?

Learn the essential steps in selecting the appropriate governing document for your organization's registration process.

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Ten Policies Every Canadian Charity & Nonprofit Should Have in Place?

To ensure legal compliance, transparency, and effective operations, Canadian charities and nonprofits should implement ten key policies covering areas such as financial management, privacy, conflict of interest, volunteer management, and donor stewardship.

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What Corporate Records Must a Not-for-Profit Corporation Keep?

A corporation must keep the following records at a location in Canada chosen by the directors: Articles of Incorporation and Articles of Amendment; By-laws and their amendments; Minutes of members meetings; Members resolutions; Debt obligations register (where relevant) showing: (a) the name and res

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Bookkeeping and Record Keeping for Registered Charities

We all know that corporations, sole proprietors, and other businesses have to keep up to date and accurate records, submit tax returns and follow various other financial guidelines. But many people believe that because registered charities are tax exempt, they don’t have to do those things. That’s a

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Not-for-Profit Minute Books: Necessary?

Q. Is it really necessary for your Not-for-Profit to keep a Minute Book? A. Yes! Absolutely. Even a Not-for-Profit run by a single director and member is required by law to have a minute book. Q. If you have a corporate Minute Book, what are the consequences of not keeping the corporate minute book

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What steps need to be taken if a director of a charity or not-for-profit resigns or is removed?

Advice how to deal with a charity director resignation or termination. a quorum of directors remains, then the only steps that need to be taken from a corporate law perspective are generally: Filing a notice of change with the government telling them the director has ceased to be a director.

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How To Take Minutes at Charity Annual General Meetings

Q. Beyond showing what motions have passed, what else should the board of a charity be coginizant about to record during the general meeting? A. Documented discussions: Aside for motions, they need to show that the directors exercised genuine oversight in the decision to pass a motion. So, for examp

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Suggested Objects for Athletic Sports Related Not-for-Profit Corporations

Swimming Clubs: The establishment and operation of a swimming club for the purposes of a) promoting aquatic sports; b) providing opportunities and training for self-development, leadership and sportsmanship in the field of aquatic activities; c) arranging matches and competitions, and establishing a

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Suggested Objects for Professional Business Groups Incorporating as a Not-for-Profit

Trade Association: The establishment and operation of a (type of trade) association for the purposes of a) promoting and protecting the interests and conserving the rights of those engaged in the (trade) and incidental businesses; b) promoting uniformity in usage, custom and trade conditions; c) pro

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How Canadian Charities Operate Outside the Shores Of Canada

While there might be no prizes for guessing that charities in Canada are regulated by — you got it —the Canada Revenue Agency (CRA), it’s easy to let slip of the fact that these same guys at the CRA are responsible for registering charities and enforcing strict compliance with the requirements of th

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Can Canadian Charities Operate Outside of Canada?

Yes. There are thousands of Canadian charities who legally operate outside of Canada. Canadian charities can execute charitable activities in only one of three ways: 1. Conduct their own activities. 2. Send funds or assets to another registered charity. (The Income Tax Act refers to Registered Char

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May a Canadian Charity Operate Outside Canada?

BILL C-19: EASING CHARITY ACTIVITIES OUTSIDE CANADA The new Bill C-19 (Budget Implementation Act, 2002 No. 1, aka BIA) will no doubt cause a seismic shift in how Canadian charities implement their international activities. Until the BIA was passed, the Income Tax Act mandated that a Canadian charity

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Canadian Charities Operating Globally

Can a Canadian Charity Operate outside of Canada? Absolutely. A Canadian charity may operate abroad either through: a) using its own personnel and resources; orb) through a 3rd party, like a foreign-based NGO or charity. However, a Canadian charity cannot simply transfer funds from Canadian donors t

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Essential Rules for Keeping Proper Books and Records

A registered charitable organization is obligated to maintain sufficient books and records. These books and records must enable the Canada Revenue Agency (CRA) to: • Substantiate revenues, Authenticate resources are allocated, Confirm that the charity's purposes and activities

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